Welcome Back, Bellarmine

Community Testing

The CDC reports that asymptomatic testing was a major factor in curbing the spread of COVID-19 on college and university campuses in the fall semester. Our own testing policies confirmed this and we were able to identify several asymptomatic community members and implement isolation and quarantine protocols to prevent the spread. Therefore, in addition to the regular safety measures we have implemented, we have implemented new, expanded testing plans for students and faculty/staff for the spring semester. Please see the FAQ page for more information.

 

Community Testing Information

The university began community testing (survey testing) for COVID-19 on randomly selected groups of students, faculty and staff in August of 2020. Members of the campus community who live on campus and those actively coming to campus for classes or work are eligible for the testing program. Our goal is to invite twenty-five percent of our campus community on a weekly basis, with tests taking place every week.

Along with conducting daily health screenings and symptom monitoring of all those coming to campus, this additional step will help us identify and respond to any potential spread of the virus and limit the likelihood of local outbreaks. This ongoing testing process will include both undergraduate and graduate students, as well as faculty and staff who have regular interaction on campus.

Each week, a pool of approximately 900 people from the groups described above will receive an email alerting them that they have been selected for survey testing. This email will contain a link to sign up for a testing time. Once an appointment is booked, recipients will need to complete a pre-registration process using their smartphone to upload ID and insurance information. Pre-registration must be completed prior to arrival. It is important to complete these steps to reduce testing time and prevent overcrowding.

If you would like to be tested, but are not part of the testing pool, please send an email to covid19testing@bellarmine.edu.

Appointments will be offered on Mondays from 1 to 5 p.m. and Tuesdays from 8 a.m. to noon in Frazier Hall. The test will be administered by Bluewater Labs and results will be communicated within 72 hours.

Visit our frequently asked questions page for additional information or email questions@bellarmine.edu.

Contact Tracing and Case Management

Students who report symptoms or exposure should contact the Office of Health Services immediately. Employees who report symptoms should contact their HR Business Partner and supervisor. Students and employees should stay at home or in their residence hall room and seek guidance from the Office of Health Services. 

Any student or employee who receives positive diagnosis should report it to the Office of Health Services. This will be identified as a “case” (a person who has or is presumed by a provider to have COVID-19). Individuals with a case will be instructed to isolate to prevent transmission of the virus. Employees should also notify their Human Resources Business Partner and supervisor. 

Any student or employee who has potentially been exposed should report it to the Office of Health Services. This will be identified as a “contact” (a well person who has been exposed to a case or a case’s environment such that they had an opportunity acquire the infection (less than 6 feet for 15 minutes or more). Contacts will be instructed to quarantine by separating themselves from others to prevent transmission and restrict activities outside of their home. 

  • Students who are in healthcare clinical settings, caring for COVID-19 patients, have different guidelines defining an exposure. Please reference the CDC guidelines for the complete definition. 
  • Employees should also notify their supervisor.

Vaccine Availability

As vaccine eligibility is expanded to more groups, please monitor local and regional sites for vaccine appointment times. A comprehensive list of sites can be found on the Kentucky Regional Vaccination Locations page and on the Indiana.gov site.

Key Dates

Spring 2021 Semester Academic Calendar

  • Jan. 5: Returning students move-in
  • January 6: Classes begin (Classes, with limited exceptions, will start virtually. Classes that are in-person will resume as such beginning January 11 )
  • January 18: Martin Luther King Jr. Day: No classes/University closed
  • February 10: Break day: No classes
  • March 5-7: Spring break (University closed Friday, March 5)
  • April 2-5: Easter break (University closed Friday, April 2, no evening classes on April 5)
  • April 17: Classes end
  • April 19-22: Study Days – no classes
  • April 23-29: FINAL EXAMINATIONS - conducted remotely
  • May 8: Spring 2021 Commencement

Want to know more about the fall? Please visit our Fall 2021 Welcome Back page.

Information

COVID-19 Information & Health Tips

For the latest on COVID-19, visit these websites:

What health precautions can I take?

  • We continue to encourage members of the university community to take precautions and exercise good health practices.
  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick. Do not attend class or work.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Drink plenty of fluids.
  • World Health Organization: When and how to wear a mask

Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe. The university is engaging in enhanced cleaning of common areas.

Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing or sneezing.

If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

What if I feel sick?

If you feel sick, stay home and seek healthcare services as needed. Take care of yourself and stay home until at least 24 hours after any fever ends.

Symptoms of COVID-19 may include fever, coughing, shortness of breath or difficulty breathing. If you are experiencing these symptoms, please contact your healthcare provider and Student Health Services. Do not visit your provider until you have first contacted them, as they may need to make special arrangements for your visit. Bellarmine students can also take advantage of Norton eCare Visits over the Internet.

If you have questions about the virus, please contact Student Health Services by email or at 502.272.8313. 

Students who are experiencing anxiety about COVID-19 can contact the Counseling Center. Faculty or staff can engage the university’s employee assistance program; details are available on One Bellarmine.

Gateway Testing

The CDC reports that asymptomatic testing was a major factor in curbing the spread of COVID-19 on college and university campuses in the fall semester. Our own testing policies confirmed that and we were able to identify several asymptomatic community members and implement isolation and quarantine protocols to prevent the spread. Therefore, in addition to the regular safety measures we have implemented, we will implemented new, expanded testing plans for students and faculty/staff for the spring semester, which include testing the entire community before their return to campus. Please see our FAQ page for more information.

On-Going Health Checks

Anyone who comes to campus will be required to fill out a health form which requires a temperature check. Temperature checks should be conducted at home prior to arrival on campus as much as possible. However, there will be designated offices on campus that may conduct temperature checks, should the visitor need them.

Student Life and Services

Spring 2021 Semester Update

A vibrant campus life is integral to student success and your student experience. We will continue to provide socially responsible experiences and traditions on campus. In order to do so, we will continue to reimagine our campus experiences to accommodate physical distancing and preventative measures, and we acknowledge that not every program will be able to happen as it has in the past. Campus activities will be determined by what is possible with COVID-19 safety precautions. Further, we encourage programmatic engagement for each Registered Student Organization and University department to be offered in multiple modalities (i.e. in-person and virtually) so that members of our campus community, both physically present and those engaging virtually, can participate. To help better connect students to engagement opportunities this spring, we invite you to take the Student Activities Interest Questionnaire if you have not already done so. Through this questionnaire, we can recommend personalized campus experiences that align with your interests and connect you with the campus community. We also encourage you to check Engage and social media and Bellarmine’s Instagram account (@BellarmineU) for campus events.

RSO Sponsored Events

  • All campus events should reflect University values and follow the Student Code of Conduct.
  • Students will adhere to all CDC, state, and University guidelines, as well as tenants agreed upon in the Bellarmine Knights Pledge and Acknowledgment (COVID-19), including but not limited to physical distancing, face coverings, and screenings.
  • Activities, events and meetings will largely be conducted with reduced capacities to ensure physical distance between attendees. Face coverings must be worn at all campus events and in all public spaces on campus.
  • Event and room reservation requests must be submitted through Engage and will be individually evaluated to determine what space would best accommodate your needs and how best to create a socially responsible environment.
  • Classrooms may be available for students and student organizations to reserve for activities and meetings. Additional parameters and guidelines for these activities may be enforced, such as:
    • Time limitations or restrictions
    • Limited available seating
    • Reduced room/event capacity to ensure physical distancing
    • Cleaning and disinfectant protocols before, during, and after each event
  • Students hosting events will clearly communicate to participants expectations of health safety, as well as inherent health risks associated with activities.

Enforcement of Policies

Bellarmine acknowledges the existence of both rights and responsibilities of each student and the role each member plays in ensuring the vitality of our community. Students are individually and collectively responsible for their behavior and fully accountable for their actions both on and off campus. Any student, faculty, or staff member may submit a report to the Dean of Students (502.272.8150) against any person believed to be in violation of any of the guidelines or policies from the University, Kentucky Public Health Department, or Center for Disease Control (CDC).

Taking the Pledge

All students, faculty and staff must complete our #HealthyAtBU Education Module and Knight Pledge. The pledge can be found in Self Service – go to OneBellarmine, click on Self Service, click on your username at the top right of the screen and in the drop-down menu is the “agreements”. Click on that and the pledge should appear. In the text of the pledge is a link to the educational module, which is about 15 minutes long. 

Student Emergency Fund

Students who are experiencing financial hardship as a result of these sudden changes can seek support through the student emergency aid fund. More info: nbegin@bellarmine.edu

The Federal Government’s Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) will provide our university with additional funding to support the efforts of our student emergency aid fund. If you would benefit from additional funding, we encourage you to apply for funding through the Student Emergency Fund by clicking here. Funds will be issued in compliance with the terms of your financial aid.

CRRSAA Student Emergency Fund

  • To qualify, you must be enrolled at the time the funds are disbursed to your account.
  • The previous $400 maximum limit for a request has temporarily been lifted.
  • Students may apply once per month for supplemental emergency aid until further notice.
  • Students who previously received emergency funding are welcome to apply for additional emergency funding.
  • Students may use CRRSAA grants toward:
    • any component of their cost of attendance (e.g., tuition, fees, course materials, technology) and/or
    • emergency costs that arise due to coronavirus, such as:
      • tuition
      • food
      • housing
      • health care (including mental) 
      • child care

If you have your bank account on file via One Bellarmine, you will receive a direct deposit. If not, a check will be mailed to your permanent address. Please reach out to student accounts studentaccounts@bellarmine.edu if you have questions about setting up direct deposit.

Support for Online Courses

Faculty should be your first point of contact for support in your online classes. Faculty should do their best to determine whether an issue is either technical/technological or academic, and direct you appropriately, as outlined below.

More info on technical/technology issues: Contact the Technology Support Center at tsc@bellarmine.edu or 502.272.8301

More info on academic-related issues: Contact that Student Success Center at studentsuccess@bellarmine.edu or 502.272.7400.

Students can also seek support online, via live chat, through the Bellarmine Online Learning Support group in Microsoft Teams.

Internet Resources and Documents for Students

Library

The library is now open to current BU students, staff and faculty. Please use your BU ID card to swipe in. Up-to-date hours and more information can be found on the library website.

Food Service

Please check the Dining Services site for information on each location's hours of operation.

SuRF

You can also view all facility policies that are focused on preventing the transmission of COVID-19 and ensuring the health and safety of our community online.

Patrons are currently required to get their temperatures checked at the door and wear a face covering at all times while inside the fitness center, in alignment with both university protocol and the KY governor’s guidance.

Campus Recreation & Wellness is hosting both in-person and virtual programs weekly. These activities include intramural sports, group fitness classes, and wellness-centered events. For the most up-to-date information, follow @bellarminesurf on Instagram.

Student Concern Reporting

If you have any Title IX or student concerns, our coordinators are available to help. Contact our Title IX coordinators or complete Student Concern Report.

Campus Transportation

Bellarmine Shuttle Service will resume January 6, 2021 at 7:30 a.m.

  • Campus wide shuttle service during the week:
    • Monday - Thursday, 7:30 a.m. - 10:30 p.m.
    • Fridays, 7:30 a.m. - 7:30 p.m.
    • Sunday. 6 - 11:30 p.m.
  • Allen Hall route:
    • Monday - Friday, 7:30 a.m. - the last class, Franciscan Circle to Allen Hall
    • For service to the Flynn Building please contact Sharon Oster at 502.272.7777 or soster@bellarmine.edu to reserve your ride time.

Things to note due to Covid-19:

  • Ridership is at 50% capacity for social distancing. Shuttles are limited to 7 passengers at a time so please plan accordingly.
  • Face coverings are required to ride any Bellarmine transportation vehicles.
  • Please download the Ride Systems app on your phone from the app store to see the location of the shuttles. 
Face Covering Requirements

In accordance with federal and state regulations, Bellarmine is requiring faculty, staff and students to wear a face covering while in public and common spaces on campus. The university will provide washable cloth face coverings to students. Students do not have to use the face covering provided as long as you have some sort of cloth covering that covers your mouth and nose.

What is a public place?

  • Classrooms, labs and practice rooms
  • Academic and support offices
  • Meeting spaces
  • Dining hall and other on-campus eating establishments, but not while eating or drinking
  • Hallways and lobby areas of academic and administrative buildings
  • Traveling outside to and from locations on campus when you cannot practice distancing of at least 6 feet
  • Public restrooms
  • Library
  • Common areas such as lobbies, kitchens or communal bathrooms in the residence halls

What if I have a health concern about wearing a face covering?

Where do I not have to wear a face covering on campus?

  • Inside your residence hall room if you are a residential student
  • Traveling outside to and from locations when practicing physical distancing

What if I don’t have a face covering on in public places?

  • You will be asked to leave places such as classrooms, dining facilities, the library, events and even work until you are wearing your face covering. Habitual non-compliance may result in student participation in the university’s conduct process.

How do I report noncompliance?

Face covering distribution

The university will issue face coverings to all faculty, staff and students. If you have forgotten or lost your face covering, disposable face coverings can be found at Health Services or the Office of Public Safety. Residential students will receive their face coverings at their move-in date and commuter students can pick up their coverings prior to classes beginning.

How to properly wear a face covering

Putting on a face covering
Wash hands for 20 seconds or use hand sanitizer before applying face covering. Touch the face covering as little as possible to avoid cross-contamination. Once it’s in place, do your best not to touch the outside of the covering or touch your face. Wash hands or use hand sanitizer after inadvertently touching your face covering. We recommend not placing it around your neck or up on your forehead.

How to properly wear a face covering
Your face covering should always cover both your nose and mouth.

Removing a face covering
To safely remove your face covering, first wash your hands for 20 seconds or use hand sanitizer. Avoid touching either the outside or the inside of the covering a much as possible. Remove by the ties or area that has not been near your mouth or nose. Do not shake the covering once you have taken it off.

Care, storage and laundering of a face covering
Keep face coverings in a paper bag or a sealable plastic bag. Replace your face coverings if they become soiled, damaged or visibly contaminated. It is recommended not to use a cloth face covering more than once a day without washing it. Wash your face covering in the sink or the washing machine with hot water and detergent. Make sure you wash your hands before touching your freshly laundered face covering.

Read more about face coverings by visiting the CDC website.

Living on Campus

Move-In

The three-year residential policy remains in place. If you feel that moving to the residence hall poses a health risk, or if you’ve experienced a financial hardship as a result of COVID-19, you may apply for a housing exception to pursue off-campus accommodations.

All residents are expected to follow the university's gateway testing plan prior to returning to the halls, which open for the spring semester on Tuesday, January 5 at noon.

To confirm you've completed or scheduled your gateway testing, please submit the Gateway Testing Confirmation form online.

If you have any questions about housing, please contact Residence Life at reslife@bellarmine.edu.

Dining Options on Campus

Dining Services will continue to follow the Kentucky Healthy at Work guidelines throughout the spring semester with lower capacity, increased cleaning, and physical distancing. To support Bellarmine's spring 2021 Gateway COVID-19 testing, all campus dining will be carry out only until Monday, January 11. The BITE+ app will allow you to order and pay online to pick up and carry out meals without the crowd. Directional signage will be posted in the Palio and Café Ogle.

Faculty and Staff

Staff members should discuss their work assignment with their supervisor, to determine whether they should work on campus or remotely. Faculty members should discuss this with their dean or department chair. 

All employees must fill out this COVID-19 health screening form each day prior to arriving on campus or at your respective work station.

  • If you are an employee who has any of the symptoms or risk factors identified on the form you are not allowed campus entry – not even to your own office or classroom – and you must inform your supervisor.
  • If you are unable to complete this form remotely, please visit the Office of Public Safety on the ground level of Centro's Treece Hall upon your arrival to campus.
  • If you do not have a thermometer, temperature checks are available from Public Safety.

While on campus, you are required to wear a cloth face mask or covering unless you are alone in an enclosed space (e.g., an office) or alone in an area with more than 6 feet of social distancing. If you do not have one, you may obtain one from Public Safety.  

The state requirements also ask us to maintain standards such as social distancing and refraining from congregating in common areas.

Questions: humanresources@bellarmine.edu 

Updated: 3/18/2021

Please continue to exercise caution and good judgment when planning travel, in accordance with the latest CDC guidance. Please make arrangements with your supervisor to adjust your schedule as needed for quarantine when you return.

Prospective Students and Families

The university’s undergraduate and graduate admissions offices and financial aid office are operating and observing state health guidelines. You can find specific information regarding new policies and how best to get in touch on our enrollment roadmap.

We have created a Facebook group for current and incoming Bellarmine parents and family members.

Courses

For the Spring 2021 semester, all academic courses will be one of these three types:

In Person, Face-to-Face (F2F) Courses

The defining characteristic of face-to-face courses is that they will meet during regular class schedules and the instructor and all enrolled students will be present in the classroom together for all meetings using physical distancing guidelines. This is the model we are most accustomed to but for fall 2020 there will be two main differences: 

  • Fully F2F courses may be held in larger spaces in order to achieve distancing guidelines. 
  • Cameras will be present in F2F classrooms so that meetings can be streamed or recorded to accommodate students who cannot be on campus for the F2F experience this fall. These students must inform their F2F instructors of their intentions prior to the beginning of the semester. 

HyFlex Courses (Hybrid-flexible)

HyFlex courses are a combination of face-to-face and online delivery and are necessary when existing spaces cannot accommodate current or projected section enrollment numbers. Class meetings will be carried out using some method of rotation where a portion of the enrolled students are present in the classroom while another portion of the enrolled students attend the class virtually. The number and frequency of the in-person meetings will be determined by the instructor – who will receive guidance on maximum occupancy for the room assigned. Students who cannot be on campus this fall will have the option to virtually attend all course meetings and will be expected to meet virtually according to the published class times/days unless other arrangements have been made between student and instructor.

  • The in-person meeting day rotations of Hyflex courses will be developed by the instructor once final room assignments and enrollment numbers have been established closer to the beginning of the semester. 
  • Just prior to the beginning of the semester, Hyflex course instructors will communicate the assigned rotation to the students in their class. 
  • Students who wish to take their fall courses completely virtually must inform their Hyflex instructors of their intentions prior to the beginning of the semester. 
  • Successful Hyflex rotations will require good, clear, and ongoing communication between the instructor and the students. 

Online Courses

Online courses are conducted 100 percent virtually throughout the entire semester.

  • Most online courses will be synchronous (required specified virtual meeting times) or have synchronous components such as scheduled discussion groups. Synchronous course times and days are reflected on the class schedule so that students know when to virtually attend. 
  • A small number of online courses will be asynchronous (specific meeting times are not required) in which case there are no times and days listed on the class schedule. Students in asynchronous courses will follow instructional expectations outlined by the instructor.

How will physical distancing occur in classrooms? 

Face coverings are required in university indoor facilities and classrooms as defined in the university’s face covering policy. Physical distancing will be maintained in classrooms with student separation of at least 6 feet in all directions maintained at all times. The instruction station will provide an additional 60 square feet of separation for the course instructor. Students will be spread throughout the classroom by reducing the number of seats/desks available for students. Classroom organization, setup and number of seats/desks shall not be changed or altered by students, instructors or other university staff.

Special Events

In order to adjust to these unprecedented times, Bellarmine University will be unable to host external events for the foreseeable future.  This difficult decision has been made from an abundance of caution. This decision limits the amount of people exposed to campus while providing ample space and time to keep our students engaged on campus. We appreciate your understanding and continued support of the University and look forward to having you return to campus when safe for all.

What are the policies for space reservation? 

All meetings and events should default to a virtual platform unless technology limitations preclude this from taking place or unless a physical meeting is the only way to achieve your goal.

The number of attendees for a reservation should not exceed 50% of the room’s capacity, while still allowing for 6 feet of distancing. If distancing cannot be achieved at 50% capacity, then the number of attendees must be reduced.

A minimum of one hour should exist between reservations of a given space to allow for appropriate sanitation of the facility to take place.

Face coverings must be worn in all campus spaces as described by the University’s face covering policy. All attendees should position themselves with physical distance from other attendees in the room

Will athletic events take place? 

Bellarmine University Athletics is dedicated to protecting the health and safety of its student-athletes and employees. In consultation with the ASUN Conference, Bellarmine University postponed its fall sports season until Spring 2021. Winter sports are continuing with attendance restrictions and other modifications. See the latest schedule on our Athletics site.

Key campus contact information