Policies and Procedures for Students

Who is allowed to use the Testing Center in the Student Success Center (SSC)?

  • A student who has documented testing accommodations from the Disability Services Office
  • A student who, due to a university sanctioned event, misses a test. University sanctioned events include but are not limited to athletics or academic events and/or conferences. These students should not use Accommodate to schedule their exams, but should use this form to request a test outside of class.
  • Activated military personnel spouses caring for minor dependents, who miss an exam due to an increase in family-related responsibilities in their spouse’s absence. 

Who is NOT allowed to use the Testing Center in the SSC?

  • A student who misses class due to illness.
  • A student who misses class for any other reason (e.g. family event, personal travel).

Testing Center Policies and Procedures

General Rules for Testing

  • Each student should take a key from the wall and put all of their possessions into the corresponding locker (cell phone, backpack, purse, hats, etc.)
    • Smart watches are not permitted in the testing area unless it is specifically noted in accommodation letter that they are required for medical reasons.
  • Each student should present their student ID for verification before receiving testing materials
    • If an impersonation violation is detected, contact the Testing Center Director immediately. If it is suspected that a student is attempting to take an exam for someone else, the student will not be permitted to complete their exam, and faculty will be contacted immediately.
  • A student is only permitted to use the allotted time as outlined by the faculty member and/or as stated in the accommodation letter.
  • Tests are collected when the allotted testing time (as indicated by the faculty member and/or in the accommodation letter) has ended. The student must turn in all testing materials, including scratch paper, to the testing proctor before leaving the Testing Center
  • No food is allowed in the Testing Center (unless otherwise noted in accommodation letter)
  • Students cannot leave to use the restroom during their exam (unless otherwise noted in accommodation letter or in case of an emergency)
  • Water may be taken into the testing area, with the understanding that bathroom breaks are not permitted unless otherwise stated in accommodation letter.
  • If space permits, students should sit with one space between themselves and another student
  • Disruptive behavior will not be tolerated. Any student acting in a disruptive manner may be asked to leave the Testing Center.  

Prohibited Tester Behavior

  • Give or receive unauthorized assistance of any kind
  • Use any aids (including books, notes, calculators, computers and websites) that are not previously authorized by the instructor
  • Attempt to take an examination for someone else
  • Remove questions, responses, notes or scratch paper from the Testing Center 
  • Share notes or calculators with other test-takers
  • Talk to other test-takers while in the testing area

The Testing Center is a distraction-reduced space, dedicated to providing equal access and a positive testing environment for all testers. Therefore, behavior that is distracting to other test takers is not permitted in the testing area. Any incident of disruption will be assessed by the Testing Center Director, who may, in the best interest of the student and other testers, take any of the following actions: 

  • The student may be removed from the Testing Center 
  • Contact Disability Services. Students with accommodations may be redirected back to Disability Services to discuss alternate testing arrangements, such as an isolated testing environment. 
  • Faculty may be contacted to determine academic repercussions. 
  • Repeated disruptive behavior may lead to suspension of Testing Center privileges and/or further disciplinary action.
  • An incident report may be filed with the Dean of Student Success.
  • In the interest of student and staff safety, Public Safety may be contacted as needed.

Permitted Aids
Outside materials and personal belongings are not allowed in the testing room, including hats, sunglasses, purses, backpacks, books, papers, cell phones, smart watches, food, etc. Any exceptions to these items must be noted on the directions of the test or in the student’s accommodation letter.   

Students may not use books, notes, calculators, or other aids when taking tests unless the faculty member has given permission to the Testing Center staff that such items are allowed during the test. Faculty members must provide permission prior to the test when uploading the test. 

Academic Dishonesty
All students are monitored by a proctor and video surveillance. The proctor is responsible for monitoring activity within the Testing Center. Monitoring may include watching from a seated position in the room, walking through the room, and viewing live surveillance footage on Testing Center monitors. 

If a student is suspected of cheating on a test, the proctor must report the incident to the Testing Center Director for review. The Testing Center Director will report the incident to the faculty member who determines actions in accordance with the Bellarmine University Academic Honesty and Integrity Policy published in the Course Catalog

All students taking tests in the Testing Center must adhere to the Bellarmine University Academic Honesty Policy as stated in the Course Catalog and Student Handbook

Students who disregard the following policies are subject to the University’s academic honesty policy: 

  • Outside materials and personal belongings are not allowed in the testing room, including hats, sunglasses, purses, backpacks, books, papers, cell phones, smart watches, food, etc. Any exceptions to these items must be noted on the directions of the test or in the student’s accommodation letter.  
  • The test must be completed in one sitting, unless specified in the accommodation letter. The student may not leave the Testing Center once the test begins, including bathroom breaks, unless it is specified in the accommodation letter.
  • Computers are allowed only when stated in the accommodation letter, required for an online test, or with the permission of the faculty member. Internet-disabled laptops are available for checkout at the library’s main circulation desk.

Late/Early Arrival Policy
If a student arrives late for a test, the student may be directed back to the faculty member to reschedule the test. Students should be mindful of their extended time and schedule their tests in a way that allows them to utilize that time and be finished testing by 5 p.m. when the Testing Center closes. 

If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show." 

Please note that, aside from extenuating circumstances, end times for exams will not change if the student is tardy, and the instructor will be notified if the student is greater than 20 minutes late.  If a student is habitually late for their exams, the student will be asked to meet with the Director of Disability Services within a reasonable timeframe.   

If a student arrives very early for an exam, the proctor may either ask the student to wait for scheduled test time or contact the faculty to confirm that they student can take their exam early.  Proctors ARE NOT PERMITTED to give an exam early without faculty consent. 

No Show Policy
If a student misses the scheduled test time, the faculty member will be notified by the Testing Center Coordinator. New arrangements for the test will be made at the faculty member’s discretion but are subject to available testing times in the Testing Center. 

Camera Observation
The testing area is equipped with video surveillance and audio equipment. Testers will be monitored at all times while in the testing area to ensure academic integrity, appropriate behavior, and safety of testers. 

In Case of An Emergency

  • Students will be allowed to use the remainder of the testing time to complete the session at a later date or time. 
  • In the case of a fire, pull the nearest fire alarm, and evacuate the building. 
  • Call 911 
  • If an evacuation of the room is required, leave test materials in the room. 
  • Evacuate via the stairs- DO NOT USE ELEVATOR 
  • The designated Rally Point is in the Quad on the Main Walkway 
    • Do not return/enter the building until authorized by Public Safety or Emergency Coordinators 
    • Proctors/Testing Center staff will be aware of any student safety plans and act accordingly.
  • In case of Tornado or Severe Weather 
  • Remain on the basement level of the building 
  • Stay near the inside of wall of the building 
  • Stay away from windows 
  • Stay calm 
  • Listen to instructions and weather information