Policies and Procedures for Faculty

COVID-19 Testing Center Proctoring Options

In-Person Proctoring

  • Students who are enrolled in online courses and receive accommodations have the option to take their online exams in the Testing Center on their own device. These students can schedule their Testing Center appointment through Accommodate, as they normally would. In this case, faculty will approve exams as usual, according to the Faculty Guide to Accommodate above.
  • Students who miss an exam for a university-sanctioned event or for military service will schedule their exam as usual using the link on the Testing Center website.   
  • While it is preferable that the student take their exam completely online and on their own device, you may send additional exam materials that must be printed to the Testing Center via Accommodate.

To maintain social distancing, we are trying to limit traffic in and out of the Testing Center so please do not deliver physical copies of exam materials to the Testing Center or come by to pick up any physical exams. Since most exams will be delivered in an online format, this should minimize the need for paper, but any paper exams will be scanned and emailed back to you.

Limited Online Proctoring

When possible, faculty are expected to provide online accommodations to any students who are unable to physically come to campus to take their exams in the Testing Center. If, however, you are unable to provide additional time to students online (for example, you are scheduled to teach another course while the student would still be working on the exam), you may use the form below to request Teams proctoring via the Testing Center. Please be sure to submit this form at least 5 days in advance of the scheduled exam so that we can make proctoring arrangements. 

Please note that we cannot guarantee the requested date/time will be available, as our in-person proctoring services must take priority. We will make every effort, however, to assist you. 

What is the purpose of the Testing Center?

  • Faculty are required by Federal law to provide testing accommodation for students who have a Letter of Accommodation on file with the Disability Services Office.
  • The SSC Testing Center provides faculty support in providing these testing accommodations for students in their courses if the faculty member cannot meet the students’ accommodations within the department.  

Who is allowed to use the Testing Center in the Student Success Center (SSC)?

  • A student who has documented testing accommodations from the Disability Services Office
  • A student who, due to a university sanctioned event, misses a test. University sanctioned events include but are not limited to athletics or academic events and/or conferences.

Who is NOT allowed to use the Testing Center in the SSC?

  • A student who does not have a Letter of Accommodation on file with the Disability Services Office.
  • A student who misses class due to illness.
  • A student who misses class for any other reason (e.g. family event, personal travel).

What do I do if a student qualifies to use testing accommodations through the Disability Services Office?

  • The student and the faculty member receive notification of accommodation from the Disability Services Office every semester.
  • The student is required to renew all accommodations each semester with the Disability Services Office.
  • The faculty member is not required to use the Testing Center for testing accommodations, but is legally required to provide the student with accommodations.
  • The faculty member should first attempt to use a distraction-reduced or isolated testing environment (per the student’s accommodation) in the faculty member’s own academic department. If this is not possible or the faculty member chooses to use the Testing Center, the faculty member should direct the student to sign-up to take the test in the Testing Center.

How do students schedule testing accommodations?

  • Upon receiving their accommodations from Disability Services, the student must meet with the faculty member to discuss the need for testing accommodations and agree to a plan for the semester.
  • Before registering for a test in the Testing Center, the student should consult with the faculty member to determine an appropriate date, time, and location to take the test.
  • If the student and faculty member agree that the test should occur in the Testing Center, then the student must submit an online test request form no less than five (5) days prior to the desired testing date through Accommodate. This timeframe allows the Testing Center to schedule and acquire the test.
  • The Testing Center recommends that students register for all tests well in advance of the five day deadline.
  • If the student is unable to submit this notification five (5) days prior to the testing date, the student should consult with the faculty member to make testing arrangements.  No exceptions will be made for late registration due to volume of tests in the Testing Center.
  • For access to the scheduling system, click here.

How does the faculty member provide the Testing Center access to the test?

  • The faculty member will receive email notification indicating that the student has requested to take a test in the Testing Center.
  • No later than 48 hours business hours (not including weekends or holidays)
    prior to the scheduled test time, the faculty member must approve the test request per the instructions in the notification email.
  • There are two delivery methods for tests. All tests should be provided to the Testing Center no later than 24 hours prior to the scheduled test time.
  • When uploading the test, the faculty member can provide additional instructions (i.e., scantron form/size, use of calculator, notes, formula sheets, or computer) if needed. These additional instructions are important because the Testing Proctor will only allow the student to use what is specified.
  • If faculty do not adhere to the 48 hours approval policy and/or the 24 hour test submission policy, the department chair will be notified after two violations of these policies.

How are tests proctored in the Testing Center?

  • All tests are kept in a locked filing cabinet within the Testing Center until the scheduled time of the test.  
  • Tests are returned to the locked filing cabinet after the test is complete and remain there until they are picked up by the faculty member.
  • The Testing Center is monitored via video surveillance and a proctor is present if students have questions or concerns.
  • Video surveillance footage is available from the online server for up to 48 hours.

What is the procedure for suspected cheating?

  • All students will be monitored by a proctor and video surveillance. The proctor is responsible for monitoring activity within the Testing Center. Monitoring may include watching from a seated position in the room, walking through the room, and viewing live surveillance footage on Testing Center monitors.
  • If a student is suspected of cheating on a test, the proctor will report the incident to the faculty member who determines actions in accordance with the Bellarmine University Academic Honesty and Integrity Policy published in the Course Catalog.
  • All students taking tests in the Testing Center must adhere to the Bellarmine University Academic Honesty Policy as stated in the Course Catalog and Student Handbook.
  • Students who disregard the following policies are subject to the University’s academic honesty policy.

What testing accommodations are available to students who qualify?

  • A distraction-reduced environment (a majority of students test in a room with other students with similar accommodations, but not necessarily the same tests), or an isolated testing room (fewer students qualify).
  • Generally, students receive twice the normal allotted test time (varies based on accommodation).
  • Some students qualify to use a scribe or reader during a test. Scribes and readers are assigned and provided by the Disability Services Office.

What happens if a student arrives late or misses a scheduled test in the Testing Center?

  • If a student misses the scheduled test time, the faculty member will be notified by the Testing Center Coordinator. New arrangements for the test will be made at the faculty member’s discretion, but are subject to available testing times in the Testing Center.
  • If a student arrives late for a test, the student may be directed back to the faculty member to reschedule the test. Students should be mindful of their extended time and schedule their tests in a way that allows them to utilize that time and be finished testing by 5 p.m. when the Testing Center closes.

What are testing procedures during finals?

  • Tests are administered during finals week at only two times: 8:00 a.m. and 1:00 p.m. All students must use Accommodate to schedule final tests.